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How to Mail Merge from Microsoft Outlook

To perform a mail merge, you need to use multiple Office tools

4 min. read

Updated onSeptember 25, 2024

updated onSeptember 25, 2024

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Sometimes you need to send bulk emails, which is why many want to know how to mail merge from Microsoft Outlook.

This is a rather useful technique since it allows you to send personalized mass emails to multiple recipients. So today, we’re going to show you how to use this feature properly.

What is a mail merge?

How do I do a mail merge in Outlook?

1. Prepare the email template in Microsoft Word

Speaking of templates, many reportedDo you want to save changes to the document templatein Word, but if you encounter this issue, we have a special guide for it.

2. Set up placeholder data in Microsoft Excel

Before saving, you might want to check ourXLS vs XLSXguide to learn more about different Excel formats.

3. Link the mailing list with the Email template

After doing that, let’s preview our emails.

4. Preview your mail merge

5. Send the messages

As you can see, it’s pretty simple to perform a mail merge process using the Office software.

By using this feature, you can circumvent thetoo many recipientserror message in Outlook, so be sure to try it.

Where is mail merge located in Outlook?

The mail merge feature isn’t available in Outlook. Instead, it’s performed using Word, Excel, and Outlook.

Firstly, you need to create your email template in Word and add your data to an Excel sheet. After you link the two, you link the email template with Outlook.

This will cause all emails generated from the template to appear in the Outbox folder in Outlook, and you can send them from there.

If you ever wanted to know how to mail merge from Microsoft Outlook, this is the best and the simplest way to do it.

Keep in mind that this feature might not work if the Outlookdata file cannot be accessedor ifThis file is in usemessage appears.

In case you’re looking for something more advanced, why not useCRM email marketing softwareinstead?

Lastly, don’t miss our latest guide on how tomail merge from Excel to Wordfor more information about this process.

Did you ever use mail merging? If so, tell us about your experience in the comments section below.

How to Mail Merge from Microsoft Outlook#

What is a mail merge?#

How do I do a mail merge in Outlook?#

1. Prepare the email template in Microsoft Word#

2. Set up placeholder data in Microsoft Excel#

3. Link the mailing list with the Email template#

4. Preview your mail merge#

5. Send the messages#

Where is mail merge located in Outlook?#